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You can tweak the translator settings in Outlook to better manage the feature. Then click the Add a Language button and select any languages for which you don’t want to see a translation. Next, select the target language if it’s not your default language.
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Here, you can decide how to handle messages received in other languages, opting to always translate them, get asked before translating, or never translate. The window now displays your default display language for Office. In the Outlook Options window, select Language. To set it up, click the File menu and select Options.
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If you’ve purchased Outlook 2019 or later for Windows as a standalone app or as part of Microsoft Office or Microsoft 365, the translation functionality is built in. Translate in Microsoft Outlook on the desktop Now, here’s how to use the translator in the different Office applications. This will likely improve with time, too, at least according to a Microsoft Translator blog post from November 2021 that explains how the company is working to advance its machine translation technology. One report from 2018 measuring Chinese to English translation gave Microsoft Translate a grade of 69 out of 100, which is a high score compared to human translation. This score measures the differences between a machine-based translation and a human translation of the same source text. The accuracy of Microsoft Translator is evaluated using a BLEU (Bilingual Evaluation Understudy) score. Translator supports more than 100 languages, including more common languages, such as English, French, Italian, Spanish, German, Chinese, Japanese, and Arabic, and some less common languages, including Fijian, Haitian Creole, Icelandic, Kurdish, Maltese, Serbian, and Ukrainian.
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Microsoft Translator is also available as an app for iOS/iPadOS, Apple Watch, Android OS, and Android Wear. Translator is integrated into Bing, Microsoft Office, SharePoint, Microsoft Edge, Skype Translator, and Visual Studio. The Translator service is accessible across multiple Microsoft products and technologies on the consumer and enterprise sides. See Microsoft’s “ Translate text into a different language” support page for more information. If you use a version of Office that doesn’t support all the current Translator features, you may still have access to some translation capabilities, albeit less polished, and they may require an add-in. If you use the web apps or have a recent version of the desktop apps on either Windows or Mac, you should be able to follow along with most of the instructions below, although some steps may differ slightly.
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Most, but not all, of the features described below are also available in the Mac desktop apps with a Microsoft 365/Office 365 subscription, in the non-subscription Windows or Mac apps in Office 2019 or later, and in the web versions of the various Office apps. Microsoft Translator in its current form is built into the Outlook, Word, Excel, and PowerPoint desktop clients for Windows under a Microsoft 365 or Office 365 subscription. None of this is a problem for Office, which offers translation courtesy of an AI-powered Translator service that can translate a selection of text or an entire document, file, or message between many different languages. Maybe you work for an international company, like I did, or perhaps you communicate with colleagues or customers who are more comfortable writing in their native language. If you want to translate text in Outlook emails, Word documents, Excel spreadsheets, or PowerPoint presentations, it’s easy to do. Not only does it expand my view of the world, but it also gives me the chance to sharpen my Italian as I watch how Translator turns Italian into English and English into Italian. I simply use Microsoft Translator to translate my emails for them and their emails for me. When the person I’m emailing is more comfortable writing and reading in their native tongue than in English, I don’t let my own inability to write in that language slow me down. I’m also half Italian and exchange frequent emails with Italian relatives. Their emails gave me a tantalizing taste of another culture. I enjoyed the frequent exchanges with Swiss colleagues who knew four or five different languages. I once worked for an international company that was headquartered in Switzerland and have always been fascinated by languages and dialects.
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